Document guides / Progress invoice

The progress invoice: get paid as the job moves.

On a longer job you bill in stages. A progress invoice shows how much of the contract is complete, holds back any retainage, subtracts what was already paid, and asks for the difference.

Create one in AeroInvoice All document guides

When you would use a progress invoice.

Jobs that take weeks or months

Do not carry the whole cost until the end.

A contract with a payment schedule

Bill at each milestone or each month.

Commercial and GC work

Owners usually expect a pay application with retainage.

Large material costs up front

Progress billing keeps cash flowing.

Top to bottom, what the page shows.

This is the order a client reads it in, and the same sections AeroInvoice puts on a progress invoice.

Who and where
The owner, the contractor and the job.
The pay application
Contract sum to date, work completed to date, retainage held, previous payments, and the current payment due, which is the headline.
Line items
The work billed in this period.
How to pay
A pay link and accepted methods.
Notes and terms
The retainage release terms and due date.

Number prefix: PAY
Signed by: Not signed. The wording notes that the amount is for work completed to date, less retainage and previous payments.